When someone asks for your job title, do you have to think about it for a second? If so, you probably work for a small business. At smaller companies and startups, it seems that the lines are blurred between departments, responsibilities and roles. Simply put, you do whatever is needed to make the business a success.
Share the responsibility of managing your vehicles.
Likewise, if your operation depends on vehicles to get the job done, managing that fleet falls under the responsibility of a number of people. Ideally, you want everyone who touches the fleet to play a role in keeping up with the vehicles - in tracking maintenance schedules and data logging. If one person fails to keep up with their responsibilities, it can cost the company a great deal of money in repairs as well as lost time. It also compromises the overall safety of your fleet.
Find a system you can use from anywhere.
The best way to keep up with vehicles effectively in a small to medium-sized business is to implement a fleet management software that all stakeholders can use from a variety of devices. It isn't entirely practical to have a "fleet manager" per se, so the associated tasks are left to a group effort.
Your fleet is constantly moving, and so are the employees that utilize it. It only makes sense that data can be entered on the go and from anywhere. Web-based software and cloud storage allow for this kind of mobility. With an easily accessible platform, you can also ensure transparency across the entire operation.
Save time and energy with an intuitive software.
It also helps significantly to have a system that is extremely easy to use. This saves valuable time in onboarding and keeps you from having to train everyone who uses the software. No matter someone's primary business function, they should be able to jump in with an intuitive product and start working immediately.
Track the metrics that matter.
If you had a Fleet Manager, he or she would be responsible for closely monitoring expenses and performance of your company vehicles. With the right data (input regularly by your team), you can narrow down the metrics that truly matter to your bottom line and see how to operate more effectively. After all, fleet management isn't simply about preventing disaster, it is also about optimizing these valuable assets and helping the bottom line. With a good vehicle management system, you can determine how much a vehicle costs per mile, how efficiently drivers are operating and what vendors are giving you the best prices. Make it easy to find these figures as well as other important numbers and check them reguarly.
Follow these steps and see the difference a well-run fleet can make for your small business.