Reduce Costs &
Improve Fleet Efficiency
All Vehicle Details
Store everything about your fleet. Purchase or lease details, operating expenses, status history, driver assignments, important dates and more — all in one place. Even link vehicles together to better manage associated assets.
Real-time Cost Per Mile
Cost per mile (or kilometer or hour) is automatically calculated for each vehicle. This powerful metric shows your fleet expenses by utilization and helps compare vehicles.
Documents & Photos
Upload lease contracts, warranty details and other important documents. Add photos for better vehicle identification or recording damage.
Store custom attributes about your vehicles and sort them any way you choose. Custom fields can be open text fields, date fields or drop-downs with predefined values for data consistency.
Import & Export Data
Import vehicle data at any time. Bulk update your vehicle data by exporting it, editing in your favorite spreadsheet program and re-importing it.
Automatically populate all vehicle details with our VIN Decoder in order to spec the right vehicles as your fleet grows or you replace assets.
Integrate GPS Devices
Get geolocation, automatic odometer updates, DTC handling and fuel location exception reporting with our growing list of GPS integrations.Choose Your GPS Provider
Inspections & Compliance
Drivers conduct inspections from their mobile device using Fleetio Go. Inspection history is accessible through Fleetio Go at anytime ensuring drivers can produce recent reports for law enforcement.
Choose from preloaded DOT, MOT or Fleetio-suggested forms or build your own from scratch. Flexible form fields, drivers instructions and the drag n' drop editor allow for fully custom forms and data consistency.
Automate Failure Workflows
Automatically trigger a change in vehicle status, open an issue and alert the appropriate people via email when inspection items fail reducing asset downtime.
Create and assign inspection schedules to vehicles ensuring compliance and optimizing preventative maintenance.
Drivers can attach media such as photos and comments to any inspection item providing a new level of clarity between operators and maintenance teams.
Every driver-completed report includes a time-date stamp, inspection duration and location ensuring inspection quality.
Maintenance & Repairs
Plan, schedule and carry out maintenance with Work Orders. See parts and labor subtotals for line items, and log which parts were used and which mechanic(s) did the work.
Manage details about your fleet’s parts like manufacturer information, part location and photos all in one place. Track part allocation for work done on your vehicles and record part usage in Work Orders. Our mobile app, Fleetio Parts, makes it easy to manage inventory from anywhere.
Set up reminder notifications for any service task (e.g. oil change, PM-A, etc). Subscribe multiple users to any reminder, including renewal reminders (tag renewal, insurance, etc).
Quickly make quantity adjustments to avoid part stockouts, reduce unnecessary costs and optimize space. Reorder notifications and daily alerts make it easy! Increase efficiency by creating inventory workflows.
Quickly log maintenance for a vehicle. More for basic summary data (work accomplished, parts/labor costs) and useful when work is done by a third-party vendor.
Users can report problems with a vehicle such as “brakes making noise” — even from their mobile device. Other users are automatically notified allowing you to quickly diagnose and resolve issues.
Forecast service schedules based on actual vehicle utilization to avoid over- or under-maintenance and improve planning and budgeting.
Simplify parts procurement. Track inventory fulfillment and gain visibility into purchasing history of each part and vendor. Approval workflows let you authorize purchases.
Fuel economy (MPG, km/L & L/100km) is automatically calculated for each fill-up. Monitor your fleet’s fuel efficiency to improve driving habits and drastically reduce fuel costs.
iPhone and Android Apps
Drivers can log fuel data and upload receipts at the pump in seconds with Fleetio Go, the asset management app designed specifically for fleets.
Fuel Card Automation
Fuel data is automatically imported from supported fuel cards. Updates from the pump trigger maintenance alerts, and odometer validation ensures accurate fuel reporting. Notifications are sent when invalid mileages are detected so they can be corrected - improving fuel economy metrics.
Import Fuel Transactions
Import fuel data from a spreadsheet. Create reusable templates and quickly import data from the same source on a regular basis.
Fuel Tracking App
Download Fleetio Go - manage fuel entries and more on the go!Learn More
Employee & Driver Management
Keep detailed records about employees including custom fields, photos and documents. Set reminders for important dates like license renewals or drug tests. Assign drivers to vehicles and maintain assignment history.
Track important details about third-party service providers, fuel vendors, in-house groups or cost centers. Link them to maintenance and fuel records, making it easy to see exactly how much you’re spending with each vendor.
Collaboration & Integrations
Manage your fleet from anywhere using your phone or tablet with an easy-to-use mobile app, Fleetio Go. Users can quickly access and inspect vehicles, log issues and enter maintenance or fuel records on the go.
Automatically update odometer readings, manage diagnostic trouble codes (DTC) and analyze fuel location exception reporting through various GPS integrations.
Fleet management is best with shared responsibilities. Add unlimited users to keep everyone on the same page. Flexible permissions let you control what each user can do and which vehicles he or she can access.
Software is best when its data can be leveraged by other systems. Use Fleetio data like vehicle records, maintenance logs and driver information in third-party software applications.
Comments & Notifications
Leave notes and comments on just about everything – vehicles, fuel and maintenance records, vendors, etc. Other users can subscribe and receive email notifications when a comment is added.
Live weekly webinars cover everything from Fleetio basics to feature deep dives. Ensure your team is getting the most out of Fleetio by attending whenever you like.