Roles and Permissions System

Enable seamless collaboration across your entire fleet.

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Unlimited users

Every Fleetio account comes with unlimited seats, enabling endless collaboration potential.

Granular permissions

Tailor each user’s access to modules & features, even specific records.

Built to scale

Whether you have five or 50,000 employees, Fleetio makes it simple to manage users in bulk.

User Roles

Create job-specific roles and permission levels

Create custom user roles for job-related functions like conducting inspections or creating work orders. When you update a role’s permissions, anyone with that role is immediately affected.


  • Preloaded roles and permissions or create your own
  • Control who can edit, delete, view records & more
  • Custom permissions for unique individuals
  • Admin control over billing, users, etc.
  • Control custom field visibility
Record Sets

Fine-tune access to specific records

Grant access to specific sets of records for your contacts, vehicles or inventory. Users will only see the records they have permission to view throughout Fleetio, including reports and dashboards.


  • Group assignment, status or select individual assets
  • Assigned vehicles only
  • All or specific parts locations
  • Reports and dashboards adhere to limited record sets

Explore Other Features

Vehicle Assignments

See all of your vehicle assignments in a calendar view and manage them with ease.

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Preventative Maintenance Scheduling

Stay on top of PM tasks with scheduling and predictive service reminders.

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Fuel Management

Unlock fuel trend insight, spot deficiencies and optimize vehicle allocation.

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Ready to get started?

Join thousands of fleets using Fleetio every day

Questions? Call us at 1-800-975-5304 or email help@fleetio.com