Fleet Cost Reduction
Cut fleet costs — not corners
Nearly 90% of customers say Fleetio pays for itself by improving on‑time maintenance and eliminating waste across repairs, fuel and parts. Put tight controls around spending, prevent breakdowns and get real‑time cost visibility across vehicles, equipment and locations — all in one system.
How has Fleetio helped real fleets
save real money?
Compliance comes cheaper
A&D Environmental raised PM compliance to 90–95% and saves $15k–$20k annually in preventable downtime.
No more shop surprises
Down to Earth Landscaping rejected 16% of vendor‑recommended services and avoided a $13,000 overcharge on a single repair.
Everything happens automatically
Intra City Dispatch eliminated $30k in parts losses by moving from spreadsheets to Fleetio inventory.
Stop breakdowns before they drain your budget
Catch issues early
Digital inspections (including eDVIR) automatically open issues when items fail, so you can triage and fix while problems are small, and then convert to Work Orders with a click. Telematics fault codes import directly into Fleetio, where fault rules help you create issues and notify the right people immediately.
Hit every service interval
Build PM programs from OEM recommendations and service schedules; measure compliance automatically so nothing slips. Fleetio partners with MOTOR for manufacturer schedules and tracks on‑time completion rates fleet‑wide.
Keep meters accurate, automate reminders
Require meter readings on services and fuel to keep PMs current, and trigger reminders by time, mileage or hours.
Put guardrails on
maintenance spend
Approve the right outsourced work — fast
Route work to trusted shops in Fleetio’s Maintenance Shop Network (US & Canada), review estimates line‑by‑line and pay with a saved card or line of credit. Set auto‑approval thresholds by dollar limit and block specific service codes to prevent upsells before work begins.
See every shop charge automatically
Repair orders flow in as standardized service entries (often same‑day as “pending”), eliminating rekeying and keeping histories complete for reporting and warranty checks.
Warranty checks — built in
Track vehicle and part warranties, apply custom warranty templates, and surface coverage right on work orders so approvers see eligibility before authorizing spend. Part warranty alerts flag savings opportunities when a covered component
is replaced.
Real accountability for inventory
Centralize parts across locations with digital POs, low‑stock alerts and advanced valuation methods (Average Cost, FIFO or LIFO) so your costs and margins stay accurate on every work order. Receiving a PO adjusts stock automatically.
Fleets love Fleetio
3S Services
Keith E.
See true costs in one place and act on them
TCO & replacement insights
Track every expense — maintenance, fuel, fees, loans/leases — by asset to understand cost per mile and total cost of ownership, then use lifecycle and replacement analysis to retire assets at the lowest‑cost window.
Reports, dashboards & alerts
See real-time status updates for every repair. Line-item details flow into Fleetio automatically, so you know exactly what was quoted, what was approved and what's being billed — no surprises.
Built to integrate and automate
Connect telematics, fuel cards, tolls/citations and more to centralize data, automate admin work and accelerate decisions. Use inspection workflows and approval policies to push the right action to the right person without delay; enable API/webhooks when you need to extend or embed Fleetio in your stack.
Real accountability for inventory
Centralize parts across locations with digital POs, low‑stock alerts and advanced valuation methods (Average Cost, FIFO or LIFO) so your costs and margins stay accurate on every work order. Receiving a PO adjusts stock automatically.
Frequently Asked Questions
Ready to get started?
Join thousands of fleets running on Fleetio
Questions? Call us at 1-800-975-5304