Fleet Maintenance

Keep your fleet on the road by enhancing your fleet maintenance process

Get automated notifications for preventive maintenance reminders, DVIR defects, engine faults and recalls. Easily track and resolve issues through outsourced or in-house maintenance and report on compliance, productivity and costs.

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Maintenance cycle
Automated Maintenance Alerts

Ensure fleet safety and compliance with automated notifications whenever an asset needs to be serviced

Preventative maintenance
  • Automatically generate preventative maintenance (PM) schedules based on manufacturer recommendations

    Get PM intervals automatically from the original equipment manufacturer (OEM). Customize service tasks, intervals and due soon thresholds based on vehicle utilization. Apply to one or many vehicles at once.

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  • Improve your vehicle inspection process

    Leverage digital inspections (DVIRs) through the Fleetio Go mobile app and automatically get notified of issues when inspection items fail.

    Inline Electric switched from paper to electronic inspection forms with Fleetio. See how Fleetio enhanced their inspections process.

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  • Report issues as soon as they appear

    Empower operators to request repairs from the field and bubble up inspection defects. Automatically pull in engine fault codes and vehicle recalls. Manage resolutions and get your assets back up and running.

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Outsourced Maintenance

Efficiently handle, resolve and reset reminders and issues through outsourced maintenance

Watch: Outsourced Maintenance Overview
Outsourced maintenance
  • Keep a detailed service history for every vehicle

    Track repair orders, service task line items and costs. Easily attach PDFs, photos and documents storing all of your service records in one centralized place. Automatically reset PM reminders and resolve issues when completed service is entered.

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  • Avoid phone calls and prevent surprise bills

    With our Maintenance Shop Integration, electronically review repair orders at the line-item level. No phone calls needed and you're only charged for the work you approve. Detailed invoices automatically upload to your Fleetio account, giving you full clarity into your maintenance costs.

    See how Cherrylake modernized its maintenance processes with Fleetio.

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  • Get exclusive discounts from shops in our growing network

    Use your trusted shops or service your vehicles at over 44,500 shops nationwide. Our open network is constantly growing and many national providers offer exclusive discounts to Fleetio customers.

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In-house Maintenance

Effectively track labor, parts and inventory from issue creation to resolution

Watch: In-house Maintenance Overview
Inhouse maintenance
  • Plan, schedule and perform in-house maintenance

    Create and assign electronic work orders to in-house technicians. Add reported vehicle issues, scheduled service tasks and detailed line items with ease and start work immediately.

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  • Manage parts and inventory and purchase supplies with ease

    Avoid part stockouts and manage inventory by location down to the aisle, row and bin. Efficiently manage purchasing approvals and receiving in one centralized system.

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  • See how ProQual saved 33% in maintenance costs with Fleetio

    This landscape management company takes a proactive approach to its fleet operations and manages its in-house shop using Fleetio.

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Fleet Maintenance Reporting

Analyze and improve your fleet maintenance process with robust reporting

Maintenance reporting
  • Gain insight into how your assets are being maintained

    Track service tasks, line items, parts and labor with ease and see how much your assets cost to maintain. Report on cost trends for individual service codes and see how long it takes to perform routine repairs.

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  • Track how well your fleet complies with service schedules

    Measure compliance for every service task based on how well vehicles adhere to PM due dates. See when tasks are completed ahead of or behind schedule.

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  • Understand the true cost of owning and operating your vehicles

    Report on all expenses and operating costs to get the full financial picture of vehicle ownership and ensure your assets remain profitable.

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Ready to get started?

Join thousands of fleets running on Fleetio

Questions? Call us at 1-800-975-5304 or email help@fleetio.com