Fleet Maintenance Management

Fleetio centralizes your entire maintenance workflow — from creating work orders and assigning technicians to tracking labor, parts and costs. You can plan preventive maintenance, manage inventory and track performance in one system.

Yes, Fleetio is built for flexibility. You can manage both in-house and outsourced repairs within the same platform, giving you a complete view of all maintenance activity, costs and vehicle uptime across every service provider.

Technicians are able to clock into digital work order to record start and finish times, allowing you to monitor technician labor hours, compare planned vs. actual time, and analyze mean time to repair. This helps you identify bottlenecks and optimize workloads.

Fleetio flags parts and repairs that may be under warranty, helping you avoid unnecessary expenses and simplify claims. You’ll always know which assets and components are covered before approving a repair.

Yes, Fleetio includes built-in commenting and notifications within each work order. You can chat in real time with technicians, drivers, and managers to keep everyone aligned and reduce downtime caused by miscommunication.

A maintenance management system helps control inventory by: tracking part usage patterns to determine optimal stock levels; alerting when items need reordering; managing parts by location down to bin level; recording part costs and vendor information; tracking part warranties; reducing emergency purchases through better planning; and providing analytics to identify opportunities for inventory optimization and cost reduction.

Digital inspections improve maintenance by: providing real-time issue identification; creating consistent inspection processes; automatically generating work orders from failed inspection items; creating audit trails for compliance; including photo evidence of defects; reducing paperwork and administrative time; improving communication between drivers and maintenance staff; and accelerating the repair process to minimize asset downtime.