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Fleet Expense Tracking & Cost Analysis

Get a clear picture of your fleet’s profitability and what resources you’re investing to keep it running. Make more informed choices about vehicle utilization and replacement policies.

Fleetio's total cost of ownership report gives a breakdown of costs.

Understand the true cost of running your fleet

Example of a vehicle replacement analysis in Fleetio

Track fuel and maintenance expenses in real time

Follow your costs as they occur to see how fleet budget expectations align with actual spending. Gauge the profitability of every asset you own at any point in time to determine the best time to cycle a vehicle.

Generate custom reports to measure a vehicle's total cost of ownership

Find answers to all your expense-related questions with fleet reports that can be adjusted and filtered however you like. View costs by asset, vehicle group or even expense type to compare spending across different areas.

Optimize vehicle usage based on individual asset trends

Balance vehicle utilization across your fleet to maximize the ROI and lifespan of each asset. Respond to performance declines and changes in market conditions that impact your fleet management costs.

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Key features of our Fleet Expense Tracking Software

Fleet Expense Reports

Real-Time Cost Tracking

Fuel Card Integrations

Parts Inventory Valuation

Expense Categories

Calculate Vehicle TCO

Maintenance Cost Trends

Vehicle Lifecycle Management

See the full picture with a fleet maintenance system

Eliminate inefficiencies in your fleet spending

Get a comprehensive breakdown of all your fleet-related expenses, from maintenance and fuel to administrative costs and depreciation, so you can identify inefficiencies wherever they arise.

Connect parts costs to work orders for accurate maintenance spend

Get a clear picture of the cost of maintenance or a repair within your fleet by storing your parts in Fleetio. Inventory valuation methods allow you to accurately view the cost of parts, no matter their purchase date.

Make asset replacement and disposal decisions based on data

Make a data-backed decision to part ways with a vehicle based on the year-to-year cost of operating the vehicle. View vehicle lifecycle trends to dispose of assets at the optimal time before they start costing your fleet money.

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Example of a Vehicle Utilization Summary report in Fleetio

Why our customers love Fleetio

"Everything. The inspection function is top notch and easily customized per vehicle. The fuel tracking is great and easy to use really helps to determine your cost for operating a asset in seconds"

Morgan L.

Morgan L.

Asset Solution Recovery

"Fleetio fleet management is exactly what we were looking for. Totally easy to use! We wanted to be able to track all of our truck expenses, and be able to see what each track in the fleet costs per mile, and Fleetio does exactly that!"

Sheldon D.

Sheldon D.

Sue's Recycling

"After collecting enough data we were able to retire the right vehicles and cut costs drastically."

Daniel F.

Daniel F.

T&G Sand & Gravel

"Simple, economical, yet efficient method of tracking fuel."

Bill B.

Bill B.

Harrison County Schools

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Frequently Asked Questions

Explore other features

Fuel Management

Unlock fuel trend insight, spot deficiencies and optimize vehicle allocation.

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Vehicle Lifecycle Management

Create and validate replacement policies and cycle vehicles at the right time.

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Service History

View a complete service history for every vehicle in your fleet.

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Join thousands of satisfied customers using Fleetio

Questions? Call us at 1-800-975-5304