Tools
Fleet Maintenance Spreadsheet Template
Managing fleet maintenance is no easy task — for any size fleet. And relying on filing cabinets and scattered paperwork only makes it harder to keep up. That's why we created a best-in-class fleet maintenance spreadsheet — to help you stay organized, gain control and prevent those costly breakdowns before they happen.
Why is fleet maintenance important?
Fleet maintenance programs allow you to take care of the small, routine costs associated with operating a vehicle to avoid the major costs of mechanical failure and unplanned vehicle downtime. In addition to ensuring that your fleet assets run properly, an effective maintenance program keeps your drivers safe by reducing the chances of breakdown on the road.
How to keep track of fleet maintenance?
Once you define your maintenance schedule for a vehicle, you should keep an ongoing record of performed maintenance to better anticipate future maintenance needs. This record can be kept as paper work orders in a binder, through a maintenance spreadsheet, or using fleet maintenance software that sends automatic notifications when an upcoming service task is due.
Download for free
Fill out the form to receive a download link for your free fleet maintenance template.
How to use your free maintenance tool
This free spreadsheet makes it easy to log vehicle details, track maintenance and calculate key metrics like total cost per mile — all in one place. Designed as a simple, user-friendly alternative to Excel, you can get started in seconds.
Need a quick walkthrough? No problem, click below for a brief tutorial.
Log and track information
With this free fleet maintenance spreadsheet, you will be able to log and track information like:
- Keep a historical record of what work has been performed on an asset and how much it costs.
Log and track information
With this free fleet maintenance spreadsheet, you will be able to log and track information like:
Maintenance tasks & costs
Manage maintenance tasks in Fleetio
What customers are saying
"I find this app saves me about 1.5 hours per day in the evening when I sit down to catch up all my files. If you use it as intended, it will be a huge benefit!"
Mark Dominey Trucking
Mark D.
"Fleetio is user friendly; I'm not the most technologically savvy individual but the training sessions provided were more than enough to help me feel comfortable using the software myself as well as showing others on my team how to use it."
SunGroup
Jason C.
"Bringing in a tool that brings all the data into one centralized location to make informed decisions and help guide our business was critical."
Cherrylake
Chloe G.
"I like being able to add our landscaping assets as well as our vehicle."
Cape Fear Landscaping
Robert S.
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