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Pricing Plans
Essential
For smaller fleets to organize vehicle inventory & manage inspections
$
4
per vehicle, per month, billed annually or $5 billed monthly*
Professional
For growing fleets to improve service tracking, communication & reporting
$
7
per vehicle, per month, billed annually only*
Premium
For advanced fleets to integrate fleet systems & customize workflows
$
10
per vehicle, per month, billed annually only*
*Fleetio subscriptions are priced based on plan, fleet size range, contract term, and payment term. Volume discounts and GSA pricing for eligible buyers available. Prices shown above assume a fleet with 5 assets subscribing to an Essential 5, Professional 5, or Premium 5 annual plan band.
Vehicles | Up to 100 Vehicles | ||
|---|---|---|---|
Vehicle Inventory Management Gather specs by VIN and store asset records around odometer readings, fuel usage and more | |||
Vehicle Assignment Scheduling Assign Operators to Vehicles in a calendar view | – | ||
Vehicle Groups Create groups to organize and focus your teams and assets | Up to 10 | Up to 100 | Unlimited |
Subgroups Organize Groups and Subgroups in a hierarchy | – | Up to 4 levels | Unlimited |
Custom Fields Create unique fields with customizable rules to capture all the data important to your fleet | – | Up to 50 | Unlimited |
|---|
Maintenance Management | Limited | Limited | |
|---|---|---|---|
Service Programs Build service intervals around the needs of your assets and automatically apply to similar asset types | |||
Service Program Automations Create and save Service Program Rules using multiple vehicle attributes to automatically match and add service programs to vehicles | – | – | |
Service Reminders Get notified of an upcoming Service Task based on a scheduled interval | |||
Manual Service Entries Record maintenance activities, technician information, and associated parts and labor costs | |||
Issue Management Surface and resolve unexpected vehicle issues quickly to reduce unplanned downtime | |||
Faults Get notified for Diagnostic Trouble Code (DTC) alerts, surfaced from telematics devices or via API | |||
Recalls (NHTSA) Receive electronic notifications for manufacturer-issued vehicle defects and remedies | – | ||
Service Tasks with Parts & Labor Link parts and labor hours to service tasks for accurate service cost analysis | – | – |
Tire Management | – | – | |
|---|---|---|---|
Activity Tracking Track tire activity, axle location, and tire health | – | – | |
Tire Inspections Add tire readings to DVIRs to measure tread depth and tire pressure | – | – |
Warranty Management | – | – | |
|---|---|---|---|
Vehicle Warranty Tracking Track vehicle warranty agreements and receive proactive repair alerts | – | – | |
Parts Warranty Tracking Track parts warranty information and flag repair eligibility | – | – |
Work Orders | – | Limited | |
|---|---|---|---|
Calendar View upcoming service activities by week or month, easily track pending/completed orders | – | ||
Custom Work Order Status Customize work order status labels based on your unique internal processes | – | – | |
Labor Clock In/Out Accurately track technician labor duration by clocking in and out of work orders | – | – | |
Parts & Labor Markup Markup labor and part sub-totals as a percentage or fixed amount | – | – | |
Email Work Orders, Quotes, and Invoices Send emails with a PDF attachment of a work order, quote, or invoice | – | – |
Outsourced Maintenance | – | ||
|---|---|---|---|
Maintenance Provider Network Capture service data, manage approvals, and simplify billing from maintenance providers | – | ||
Maintenance Shop Directory Locate and review nearby shops within a network of 100,000 US-based providers | – |
Inspections | Limited | ||
|---|---|---|---|
Mobile & Web Forms Create custom inspection forms and manage reported defects electronically | |||
Offline Inspections Complete inspections with or without data coverage to ensure your fleet remains compliant | |||
FMCSA-Approved Templates Use pre-built forms that include all of the required inspection items under §396.11 and §392.7 | |||
Inspection Form: Vehicle Rules Assign inspections to vehicles by group or type using rules | |||
Inspection Form: Items Create custom inspection items using drop-down lists, pass/fail checks, photo requirements, and more | |||
Automated Workflows Use if-then statements to instantly report vehicle issues to the right people, accelerating resolution | – | ||
Inspection Schedules Set a recurring interval to automatically notify operators and technicians of due vehicle inspections | – |
Parts & Inventory | – | Limited | |
|---|---|---|---|
Parts Record Store all of your parts information in one place | – | ||
Multiple Locations Update locations for parts, either individually or in bulk | – | ||
Purchase Orders Document purchases with transaction terms like price, quantity, and delivery dates | – | – | |
Inventory & Cost Reportings Manage inventory with detailed cost reporting for better financial insight | – | – | |
Automatic Stock Adjustments Automatically modify inventory levels based on usage and replenishments | – | – | |
Low Stock Notifications Adjust the quantity for each part and get alerts when stock is low | – | – | |
Valuation Methods Track inventory valuation using GAAP-approved accounting methods | – | – |
Collaboration | |||
|---|---|---|---|
Documents Create, store, and share fleet records in one searchable location | Up to 2.5GB | Up to 25GB | Up to 250GB |
Comments Manage your fleet conversations in one place with comment threads, bring in additional users with @mentions |
Reporting & Analysis | Limited | ||
|---|---|---|---|
Standard Reports Use ready-built fleet reports to track and analyze fleet operations | |||
Total Cost of Ownership From aquisition to disposal, understand the true cost of running your fleet | |||
Replacement Analysis Create and validate replacement policies and cycle vehicles at the right time | |||
Customized Dashboards Create and share multiple dashboards specifically catered to your team’s needs | – | ||
Share, Save & Favorite Reports Generate individual report links to share insights with team members | – |
Automations Automate repetitive tasks by building automations using unique triggers, conditions, and actions. | – | Up to 2 active automations | Up to 10 active automations |
|---|
Integrations & API Access | Limited | Limited | |
|---|---|---|---|
Built-in integrations to automatically import transactions from hundreds of popular fuel card and on-site fuel providers. | |||
Built-in integrations to automatically log odometer readings, DTCs, locations, and DVIR defects from industry-leading telematics providers | |||
EV Charge Tracking Capture charging costs for your EVs, including deductions and fees BETA | |||
Third-Party Integrations Centralize fleet data and automatically update assets by leveraging the API to set up integrations from third-party telematics and fuel providers | – | ||
API Access Create your own data access and integrations with our public API | – | Up to 50 requests per min | Up to 250 requests per min |
Webhooks Set up webhooks triggered by Fleetio events | – | Up to 10,000 events per 30 days | Unlimited |
Sensor Data Snapshots Attach vehicle sensor data to issues to help with maintenance diagnoses | – | – | |
Data Connectors Automate ETL processes from Fleetio to supported data connectors and BI solutions with minimal code | – |
User & Vendor Management | |||
|---|---|---|---|
Unlimited Users Foster collaboration in your fleet with unlimited users | |||
Manage Vendors Keep up-to-date vendor records and contact information | |||
Contact Reminders Users can receive updates via email, push, and web notifications | |||
Custom Roles Create customized roles to control and assign account access | Up to 4 | Up to 15 | Up to 30 |
Custom Data Access Control who sees what by giving or limiting access to fleet records | – | Unlimited | Unlimited |
Fleetio Go Manage maintenance workflows in a mobile app (iOS & Android), from work orders to inspections and more - available in English & Spanish |
|---|
Single Sign-on | |||
|---|---|---|---|
SAML Authenticate users with the industry standard used by SSO providers | Available as an Add-on | ||
SCIM Leverage the industry standard for automating the exchange of user identify information and user provisioning | – | – |
Tools Track your fleet’s tools and small equipment alongside the rest of your assets. | Available as an Add-on | Available as an Add-on | Available as an Add-on |
|---|---|---|---|
Issues Submit and resolve tools issues | |||
Custom Fields Create fields to capture and store your tools data | – | ||
Vehicle Linking Add tools to vehicles | |||
Assignments Assign tools to users in order to track location and use | |||
Barcodes, QR Codes & NFC Tags Quickly access tools records on mobile devices | |||
Location Tracking Tools location is logged when tools are checked in/out | |||
Documents & Photos Store related documents and photos |
Advanced Analytics | Available as an Add-on | Available as an Add-on | Available as an Add-on |
|---|---|---|---|
Custom Dashboard Reports Build custom reports for your specific fleet needs | |||
Tailored Dashboards Pre-built dashboards specific to your fleet needs | |||
Additional Data Sets Access deeper insights with detailed data on Fuel, Service & Inspections, and Parts & Inventory | |||
Threshold Alerts Configure alerts for KPIs that exceed or fall below set thresholds | |||
Save, Send, Share Reports Send custom reports and data visualizations | |||
Data Visualizations Visualize fleet performance with clear, interactive charts and graphs |
You're in good company
Great teams depend on Fleetio
Thousands of customers around the world recognize Fleetio as the best fleet management software.
Fleetio allowed us to create proactive maintenance plans that saved us over 33% in the first half of this year versus the first half of last year.
ProQual Landscaping
Jeremy Bader
Fleet management impacts so many different levels of the organization. Bringing in a tool that brings all the data in one centralized location to make informed decisions and help guide our business was critical.
Cherrylake
Chloe Gentry
TRUSTED BY THOUSANDS
Fleetio allowed us to create proactive maintenance plans that saved us over 33% in the first half of this year versus the first half of last year.
ProQual Landscaping
Jeremy Bader
Fleet management impacts so many different levels of the organization. Bringing in a tool that brings all the data in one centralized location to make informed decisions and help guide our business was critical.
Cherrylake
Chloe Gentry
Frequently Asked Questions
Core Subscription
No, Fleetio is web-based and runs in the cloud. Fleetio works in all major, modern web browsers. Specifically, we support browser versions Firefox 128 and higher, Safari 16.4 and higher, Chrome 111 and higher and Microsoft Edge 111 and higher. You can install our mobile apps on modern iOS or Android devices to use Fleetio on-the-go.
Constantly! We release small tweaks and bug fixes on a daily basis and larger updates every week or two. The best part? There is nothing to install, no effort on your part and no interruption to your operations. We handle all the updates, hosting and other IT headaches so you can focus on managing your fleet operations. We keep you informed about new features and releases via in-app announcements and call-outs, through the Weekly Alignment (our consolidated product email newsletter) and blog posts.
Fleetio Go gives you the power of Fleetio while on-the-go. View and update vehicle details, manage issues, record fuel transactions and service entries, submit electronic inspections and much more! Available in English and Spanish to ensure teams can understand and complete their fleet responsibilities confidently.
Try Fleetio free for a limited time with no commitment. No credit card is required to start a trial. You’ll have access to all features and can ask us any questions along the way. Free onboarding tools and training videos are available to help you get up and running quickly. At the end of the trial, you will need to add payment information or be invoiced to continue using Fleetio.
Tools Add-on
Tools in Fleetio is primarily designed for small equipment and tools that equip your team to conduct a job and have less complex maintenance needs than your vehicles but are just as critical to your fleet operations. This equipment can range from blowers, trimmers and mowers to generators, saws and power tools. Vehicles in Fleetio are assets that are used for transporting people or goods (cars, trucks, trailers, etc.) or mechanized equipment (fork lifts, bulldozers, excavators, etc.) that require more elaborate processes for managing maintenance, servicing, inspections, etc. Fleetio allows you to effectively track, manage and maintain all your assets, regardless of what type of asset it is.
The Tools Add-on is priced based on how many assets you include and your tier. On average, tool add-on pricing starts at $0.50 per piece per month. Volume discounting is offered for specific tiers, allowing you to add more tools at a lower cost per asset.
Try Fleetio free for a limited time with no commitment. No credit card is required to start a trial. Once you begin your Fleetio trial, you can also enable the Equipment Management trial. You’ll have access to all features and can ask us any questions along the way. Free onboarding tools and training videos are available to help you get up and running quickly. At the end of the trial, you will need to add payment information or be invoiced to continue using Fleetio and Fleetio Equipment Management.
No, Fleetio is the core product and is a requirement for Tools.
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