Reduce Costs &
Improve Fleet Efficiency
All Vehicle Details
Store everything about your fleet. Purchase or lease details, operating expenses, status history, driver assignments, important dates and more — all in one place.
Real-time Cost Per Mile
Cost per mile (or kilometer or hour) is automatically calculated for each vehicle. This powerful metric shows your fleet expenses by utilization and helps compare vehicles.
Documents & Photos
Upload lease contracts, warranty details and other important documents. Add photos for better vehicle identification or recording damage.
Store custom attributes about your vehicles. Custom fields can be open text fields, date fields or drop-downs with predefined values for data consistency.
Import & Export Data
Import vehicle data at any time. Bulk update your vehicle data by exporting it, editing in your favorite spreadsheet program and re-importing it.
Automatically populate all vehicle details with our VIN Decoder in order to spec the right vehicles as your fleet grows or you replace assets.
Integrate GPS Devices
Get geolocation, automatic odometer updates, DTC handling and fuel location exception reporting with our growing list of GPS integrations.Choose Your GPS Provider
Maintenance & Repairs
Plan, schedule and carry out maintenance with Work Orders. See parts and labor subtotals for line items, and log which parts were used and which mechanic(s) did the work.
Manage details about your fleet’s parts like manufacturer information, part location and photos all in one place. Track part allocation for work done on your vehicles and record part usage in Work Orders.
Set up reminder notifications for any service task (e.g. oil change, PM-A, etc). Subscribe multiple users to any reminder, including renewal reminders (tag renewal, insurance, etc).
Quickly make quantity adjustments to avoid part stockouts, reduce unnecessary costs and optimize space. Reorder notifications and daily alerts make it easy! Increase efficiency by creating inventory workflows.
Quickly log maintenance for a vehicle. More for basic summary data (work accomplished, parts/labor costs) and useful when work is done by a third-party vendor.
Users can report problems with a vehicle such as “brakes making noise” — even from their mobile device. Other users are automatically notified allowing you to quickly diagnose and resolve issues.
Forecast service schedules based on actual vehicle utilization to avoid over- or under-maintenance and improve planning and budgeting.
Create detailed purchase orders for parts and work orders. You can even have team members send and approve them via a mobile device.
Fuel economy (MPG, km/L & L/100km) is automatically calculated for each fill-up. Monitor your fleet’s fuel efficiency to improve driving habits and drastically reduce fuel costs.
iPhone and Android Apps
Drivers can log fuel at the pump in just seconds with Fleetio Fuel, the first fuel tracking app designed specifically for fleets.
Fuel Card Automation
Fuel data is automatically imported from supported fuel cards. Updates from the pump trigger maintenance alerts, and odometer validation ensures accurate fuel reporting. Notifications are sent when invalid mileages are detected so they can be corrected - improving fuel economy metrics.
Import Fuel Transactions
Import fuel data from a spreadsheet. Create reusable templates and quickly import data from the same source on a regular basis.
Fuel Tracking App
Download Fleetio Fuel - the first free mobile app designed for fleet fuel tracking!Learn More
Employee & Driver Management
Keep detailed records about employees including custom fields, photos and documents. Set reminders for important dates like license renewals or drug tests. Assign drivers to vehicles and maintain assignment history.
Track important details about third-party service providers, fuel vendors, in-house groups or cost centers. Link them to maintenance and fuel records, making it easy to see exactly how much you’re spending with each vendor.
Collaboration & Integrations
Manage your fleet from anywhere using your phone or tablet. Users can update vehicles, log issues and enter maintenance or fuel records on the go.
Automatically update odometer readings, manage diagnostic trouble codes (DTC) and analyze fuel location exception reporting through various GPS integrations.
Fleet management is best with shared responsibilities. Add unlimited users to keep everyone on the same page. Flexible permissions let you control what each user can do and which vehicles he or she can access.
Software is best when its data can be leveraged by other systems. Use Fleetio data like vehicle records, maintenance logs and driver information in third-party software applications.
Comments & Notifications
Leave notes and comments on just about everything – vehicles, fuel and maintenance records, vendors, etc. Other users can subscribe and receive email notifications when a comment is added.
Live weekly webinars cover everything from Fleetio basics to feature deep dives. Ensure your team is getting the most out of Fleetio by attending whenever you like.