Skip Navigation
Skip Main
Will Yarbrough

Will Yarbrough

Jan 20, 2020

3 minute read

Fleet Management Blog

Fleet Software: To Build or to Buy? (Part Two)

In the second part of our series on building or buying software, we’re going to explore some specific things to think about and look for when purchasing software or building it yourself. The software game is constantly changing and there are many things to consider. Hopefully this post will help get you started!

software parntership

First, let’s highlight the pros and cons of each argument:

Building Fleet Management Software From Scratch


  • 100% control over development, features and functions
  • Better visibility into cost of development, support and maintenance
  • Leveraging existing infrastructure or resources (if you have an IT or development team)
  • Control over training and support of the system
  • Taking advantage of tax breaks for depreciation


  • Higher cost in human capital and resources
  • Dedicating team members to managing and maintaining software
  • Lack of focus on strategic focus
  • Additional costs for staffing support team, buying hardware, security, storage, etc.
  • No economies of scale - 100% of the burden will fall on your company

Buying Fleet Management Software From a Partner


  • Niche software providers have a lot of domain expertise and leverage customer feedback
  • Outsource technical learning, knowledge and training
  • Maintain focus on company core competencies and strategy
  • Lower cost of development and maintenance
  • Reduced overhead by outsourcing infrastructure
  • Take advantage of economies of scale


  • Loss of control over development, features and functions
  • Less visibility into software operations, maintenance activity and support activity
  • Entrusting software adoption and usability to a third party
  • No tax breaks for capitalization in SaaS

Now that we’ve reviewed some pros and cons, let’s look at some specific things to look for when making a software decision:

What’s Required to Build Fleet Software?

The following is a list of things that might be required to manage your own software solution internally:

  • Hardware - Servers, network connectivity equipment, associated costs
  • Recovery - Backup systems, disks, disaster recovery planning
  • Software - Security, support, maintenance, etc.
  • People - Management, IT, support, training, DBAs, system engineers, etc.
  • Data - Space for storage, racks, bandwidth, power, cooling, etc.
  • Tools - Ticketing system, monitoring, reporting
  • Service levels - Uptime, operational guarantees, hours of service
  • Documentation - Best practices, training documents, reports plus keeping all up to date

What to Look for in a Partner?

  • Proven - Track record of performance, number of customers, scale
  • Reliable - What type of SLAs are in place? What does support look like? Are they a vendor or a partner?
  • Comprehensive - How much can be accomplished using their tool? What’s included in the cost?
  • Focus - Are they focused on SaaS delivery in your specific market or niche?
  • Cost - Upfront, ongoing, cost of time and training; are add-ons included?
  • Feel - A lot can be said for how you feel about the partner. Do you trust them? Do you think they have your company’s best interest at heart?

Hopefully, these ideas will help you be better prepared as you evaluate a fleet management software purchase or try to build one of your own.

Choosing the right partner can definitely result in cost savings, better scaling capabilities, increased flexibility, guaranteed service levels and an evolving solution set. Here at Fleetio, we focus 100% of our attention on delivering high value, modern technology to our fleet partners that allow for growth and constant mobility.

If you’d like to learn more about how Fleetio can extend your team and help you better control the chaos of fleet management, reach out to us! Start your free trial or request a demo today.

About the Author

Will Yarbrough
Will Yarbrough

Sales Director

Will is the Director of Sales at Fleetio, leading our growing sales team and driving revenue growth across the company.

Ready to get started?

Join thousands of satisfied customers using Fleetio

Questions? Call us at 1-800-975-5304