Fleet Vehicle Numbering/Naming Conventions

We always love hearing customer feedback and specific examples of how they use Fleetio. This helps our team understand what is working well and what we can improve. After all, our goal is to make our customers happy. We also get to hear insights on ways our subscribers optimize their account.

To make the most of your Fleetio experience, it is always a good idea to create continuity in how you name your vehicles and equipment. This will help in navigating your data and give a clearer overall picture.

If you don't already have internal numbers and references to go by, it is worth a few minutes to think about how to best organize all of the information before inputting data. This will make life easier for you and your unlimited users.

To give you some ideas, here are some suggestions that we have recieved from our customers.

Include all relevant information in the name

Fleetio has some great reporting tools and filters to help you narrow down to specific vehicles, but moving around will be easier if you put high level identifiers in the description. For best results, start with the broader items first.

Variables to consider when naming vehicles
  • Location and/or department of vehicle
  • VIN (probably just a portion of the VIN; it's a pretty long string of characters)
  • License plate
  • Year
  • Make
  • Model
  • Type of vehicle (e.g. "C" for Car, "TU" for Truck, "TA" for Trailer, etc.)
  • Class of car or truck

Example: Location-Year-Make-Model-Last 4 of VIN If you have common shorthand references (ie Alabama="A" or "AL"), then that will make things more concise. Keep it as simple as possible to look at the name and figure out exactly what the vehicle is.

Get descriptive

We give you a lot of space for naming a vehicle, so feel free to take advantage of it. A 3 Digit number may be all that you need, but Fleetio can accommodate enough information to make that asset easily identifiable.

Be consistent

Whatever you decide to do in organizing your Fleetio account, it is always best to be consistent. We encourage you to make Fleet Management a collaborate effort, and having a consistent naming convention will allow everyone to learn the ins and outs faster.

As always, please let us know how our team can help you make the most of your Fleetio account!

comments powered by Disqus