6 Best Fuel Monitoring Systems & Solutions of 2025

TL;DR: What are fuel monitoring systems?

Fuel monitoring systems help fleets track fuel usage, reduce costs, and prevent waste by integrating fuel data with telematics, GPS, and fleet management software. These systems improve visibility into fuel spend, identify inefficiencies like idling, and support compliance reporting.

Top 6 fuel monitoring systems in 2025:

• Fleetio: Best overall for integration, IFTA reporting, and real-time fuel tracking
• Geotab: Offers advanced telematics and detailed fuel economy insights
• Motive: AI-powered tracking with driver behavior coaching
• FuelForce: Ideal for fleets with on-site fueling infrastructure
• Samsara: Strong GPS tracking with idling and route efficiency reports
• Verizon Connect: Affordable for small fleets, with solid telematics and fuel spend tracking

Choosing the right system depends on fleet size, budget, and whether you use fuel cards or on-site fueling. Integrated platforms offer the greatest cost control and operational insight.

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What is a fuel monitoring system?

Fuel monitoring systems, or fuel management systems, are the best way to keep track of your fuel costs, as well as keep track of how much fuel your assets are consuming and how it affects the everyday function of your fleet. Fleet fuel management software will generally allow you to integrate with your fuel cards and on-site fueling systems or upload transactions from statements so you can keep a consistent digital record of your fuel expenditures, though specific features will depend on the software you use.

The importance of fuel management systems

Fuel makes up one of the biggest categories of spending in fleet budgets, so effectively managing fuel expenses and consumption are paramount to running an efficient fleet. Fuel management systems allow fleets to figure how to best use their assets and discover how to reduce fleet fuel costs. With software, you can track fuel expenditures, reduce the amount of fuel you waste, stem any fuel theft from fuel cards, and approve or deny transactions,

If you choose the right fuel management software, it can integrate directly with the rest of your fleet data, giving you comprehensive visibility over your entire fleet that a fuel log sheet alone can’t provide. That means you can calculate other related metrics that might depend on fuel data as well as other fleet measurements, like route optimization, fuel economy and vehicle lifespan.

6 Best Fuel Monitoring Systems

1. Fleetio

Features – Fleetio is a fleet management software with extensive integration capabilities that allow you to track your external fuel data alongside the rest of your fleet data. Fleetio is scalable to a wide variety of fleet sizes and can accommodate fleets of virtually any industry.

Key fleet management software features include:

• Fuel card integration
• Fuel activity alerts
• Digital receipt logging
• On-site fueling integration
• Bulk transaction uploading
• GPS and telematics integration
• Automated metrics like cost per mile
• IFTA fuel reporting
• Customized reporting
• Real-time cost analysis
• Unlimited user access
• Personalized account support and guided implementation

Pricing – Fleetio offers a 14-day free trial and bills per vehicle, per month, with a discount for paying annually. There are three pricing tiers available, ranging from $4 per vehicle per month to $10 per vehicle per month.

2. Geotab

Features – Geotab is a full-spectrum fleet management platform offering a variety of different fleet solutions and integrations, including fuel monitoring. Because it can directly integrate with its own telematics devices, Geotab includes more in-vehicle benefits as well as data management. Geotab is designed for fleets in any sector of the transportation industry.

Key features include:

• Real-time driver feedback
• Detailed fuel economy and idling reports
• Fuel card integration
• GPS and telematics integration
• Customized reporting

Pricing – Geotab prices for software range from $35-100 per vehicle per month. Hardware pricing is separate. Geotab doesn’t offer a free trial, but you can receive a guided demo.

3. Motive (formerly KeepTruckin)

Features – Motive is a fuel tracking program powered by AI that puts a lot of emphasis on not just fuel efficiency and cost analysis, but driver performance as well, with features that revolve around suggestions for reducing fuel consumption and coaching drivers into better behaviors.

Key features include:

• Driving performance scores
• Utilization and idling reports
• Fuel consumption tracking
• Driver coaching recommendations
• Third party integrations

Pricing – Motive’s pricing starts at around $25 per vehicle per month, with additional costs for its ELDs. Motive doesn’t offer a free trial or demo.

4. FuelForce

Features – Designed for companies that have their own on-site fueling systems, FuelForce has been an industry player for close to four decades and has adapted over time to an advanced cloud-based system. FuelForce also offers specialized hardware for fuel controllers and continuous support for the devices.

Key features include:

• Advanced reporting
• Ruggedized hardware
• Invoicing and billing
• Tank inventory
• Professional customer support

Pricing – FuelForce offers a one-time per feature pricing model, with prices starting at $5000. FuelForce does not offer a free trial or free version.

5. Samsara

Features – Samsara is an “all-in-one platform for fleet management” for enterprise businesses looking to control costs, and has powerful GPS tracking and robust reporting capabilities. As an ELD-led product, you’ll get most of your fuel data through its GPS capabilities. Key features include:

• GPS tracking
• Fuel usage reports
• Idling alerts
• Driver safety monitoring
• Route optimization

Pricing – Software and hardware are priced separately, with software running between $27 and $33 per vehicle per month. Samsara doesn’t offer a free trial or demo.

6. Verizon Connect

Features – Verizon Connect is designed for small- to mid-size fleets looking to pull fuel data from their telematics and GPS data without breaking the bank. Verizon Connect’s transaction reporting lets users easily see how much is being spent on fuel to measure fleet performance.

Key features include:

• Fuel transaction reporting
• Flexible fuel card program
• Idling reports

Pricing – Verizon Connect has two pricing tiers, Reveal Starter and Reveal, and charges monthly. Verizon Connect doesn’t offer a free trial or free version, but offers a demo for more detailed pricing information.

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