Full Plan Comparison

All plans include unlimited users, the Fleetio Go mobile app and award-winning customer support.

For smaller fleets to organize vehicle inventory & manage inspections

For growing fleets to improve service tracking, communication & reporting

For advanced fleets to integrate fleet systems & customize workflows

Vehicles	Up to 100 Vehicles
Vehicle Inventory Management Gather specs by VIN and store asset records around odometer readings, fuel usage and more
Vehicle Assignment Scheduling Assign Operators to Vehicles in a calendar view	–
Vehicle Groups Create groups to organize and focus your teams and assets	Up to 10	Up to 100	Unlimited
Subgroups Organize Groups and Subgroups in a hierarchy	–	Up to 4 levels	Unlimited

Custom Fields Create unique fields with customizable rules to capture all the data important to your fleet	–	Up to 50	Unlimited

Maintenance Management	Limited	Limited
Service Programs Build service intervals around the needs of your assets and automatically apply to similar asset types
Service Program Automations Create and save Service Program Rules using multiple vehicle attributes to automatically match and add service programs to vehicles	–	–
Service Reminders Get notified of an upcoming Service Task based on a scheduled interval
Manual Service Entries Record maintenance activities, technician information, and associated parts and labor costs
Issue Management Surface and resolve unexpected vehicle issues quickly to reduce unplanned downtime
Faults Get notified for Diagnostic Trouble Code (DTC) alerts, surfaced from telematics devices or via API
Recalls (NHTSA) Receive electronic notifications for manufacturer-issued vehicle defects and remedies	–
Service Tasks with Parts & Labor Link parts and labor hours to service tasks for accurate service cost analysis	–	–

Tire Management	–	–
Activity Tracking Track tire activity, axle location, and tire health	–	–
Tire Inspections Add tire readings to DVIRs to measure tread depth and tire pressure	–	–

Warranty Management Track vehicle warranty agreements and proactively flag repairs under warranty	–	–

Work Orders	–	Limited
Calendar View upcoming service activities by week or month, easily track pending/completed orders	–
Custom Work Order Status Customize work order status labels based on your unique internal processes	–	–
Labor Clock In/Out Accurately track technician labor duration by clocking in and out of work orders	–	–

Outsourced Maintenance	–
Maintenance Provider Network Capture service data, manage approvals, and simplify billing from maintenance providers	–
Maintenance Shop Directory Locate and review nearby shops within a network of 100,000 US-based providers	–

Inspections	Limited
Mobile & Web Forms Create custom inspection forms and manage reported defects electronically
Offline Inspections Complete inspections with or without data coverage to ensure your fleet remains compliant
FMCSA-Approved Templates Use pre-built forms that include all of the required inspection items under §396.11 and §392.7
Inspection Form: Vehicle Rules Assign inspections to vehicles by group or type using rules
Inspection Form: Items Create custom inspection items using drop-down lists, pass/fail checks, photo requirements, and more
Automated Workflows Use if-then statements to instantly report vehicle issues to the right people, accelerating resolution	–
Inspection Schedules Set a recurring interval to automatically notify operators and technicians of due vehicle inspections	–

Parts & Inventory	–	Limited
Parts Record Store all of your parts information in one place	–
Multiple Locations Update locations for parts, either individually or in bulk	–
Purchase Orders Document purchases with transaction terms like price, quantity, and delivery dates	–	–
Inventory & Cost Reportings Manage inventory with detailed cost reporting for better financial insight	–	–
Automatic Stock Adjustments Automatically modify inventory levels based on usage and replenishments	–	–
Low Stock Notifications Adjust the quantity for each part and get alerts when stock is low	–	–
Valuation Methods Track inventory valuation using GAAP-approved accounting methods	–	–

Collaboration
Documents Create, store, and share fleet records in one searchable location	Up to 2.5GB	Up to 25GB	Up to 250GB
Comments Manage your fleet conversations in one place with comment threads, bring in additional users with @mentions

Reporting & Analysis	Limited
Standard Reports Use ready-built fleet reports to track and analyze fleet operations
Total Cost of Ownership From aquisition to disposal, understand the true cost of running your fleet
Replacement Analysis Create and validate replacement policies and cycle vehicles at the right time
Customized Dashboards Create and share multiple dashboards specifically catered to your team’s needs	–
Share, Save & Favorite Reports Generate individual report links to share insights with team members	–

Integrations & API Access	Limited	Limited
Fuel Integrations Built-in integrations to automatically import transactions from hundreds of popular fuel providers
Telematics Integrations Built-in integrations to automatically log odometer readings, DTCs, locations, and DVIR defects from industry-leading telematics providers
EV Charge Tracking Capture charging costs for your EVs, including deductions and fees BETA
Third-Party Integrations Centralize fleet data and automatically update assets by leveraging the API to set up integrations from third-party telematics and fuel providers	–
API Access Create your own data access and integrations with our public API	–	Up to 50 requests per min	Up to 250 requests per min
Webhooks Set up webhooks triggered by Fleetio events	–	Up to 10,000 events per 30 days	Unlimited
Sensor Data Snapshots Attach vehicle sensor data to issues to help with maintenance diagnoses	–	–
Data Connectors Automate ETL processes from Fleetio to supported data destinations and BI solutions with minimal code	–

User & Vendor Management
Unlimited Users Foster collaboration in your fleet with unlimited users
Manage Vendors Keep up-to-date vendor records and contact information
Contact Reminders Users can receive updates via email, push, and web notifications
Custom Roles Create customized roles to control and assign account access	Up to 4	Up to 15	Up to 30
Custom Data Access Control who sees what by giving or limiting access to fleet records	–	Unlimited	Unlimited

Fleetio Go Manage maintenance workflows in a mobile app (iOS & Android), from work orders to inspections and more - available in English & Spanish

Single Sign-on
SAML Authenticate users with the industry standard used by SSO providers	Available as an Add-on
SCIM Leverage the industry standard for automating the exchange of user identify information and user provisioning	–	–

Equipment Management	Available as an Add-on	Available as an Add-on	Available as an Add-on
Vehicle Linking Add equipment to vehicles
Issues Submit and resolve equipment issues
Documents & Photos Store related documents and photos
Barcodes, QR Codes & NFC Tags Quickly access equipment records on mobile devices
Location Tracking Equipment location is logged when equipment is checked in/out
Assignments Assign equipment to users in order to track location and use
Custom Fields Create fields to capture and store your equipment data	–

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