Tool & Equipment Inventory Spreadsheet
For many fleets, small equipment and power tools are just as critical on the job site as your company vehicles. Keeping a list of these assets and their usage is a small step you can take to ensure their upkeep and keep your team accountable.

Why should I use an equipment inventory template?
An equipment inventory template creates a system for tracking and managing your small equipment and power tools, ensuring you have accurate and up-to-date information on each item. It streamlines maintenance, reduces loss, and enhances accountability by providing a clear overview of your assets.
How do I keep track of tools and equipment?
You need to create an organized system if you want to keep track of tools and equipment. This could be a spreadsheet or dedicated tool tracking software, where you can log details like item names, serial numbers, locations and usage history.

How to track tools and equipment with this spreadsheet
This tool inventory spreadsheet template will help you capture actionable data such as inventory list & operational status, historical usage details and notes, and purchase & warranty information.
Our tool inventory template is built using Google Sheets, a free online alternative to Excel. To create your own editable version of this template, you simply need to select “File” and then “Make a copy” once you open the template link.

Track your tool and equipment inventory
With this free tool inventory template, you will be able to improve your visibility of your tool and equipment inventory:
Create a comprehensive list of the tools and small equipment in your fleet and see whether something is in-service, out-of-service or missing.
Track your tool and equipment inventory
With this free tool inventory template, you will be able to improve your visibility of your tool and equipment inventory:
View your inventory list and status
Create a comprehensive list of the tools and small equipment in your fleet and see whether something is in-service, out-of-service or missing.

Manage your tools and small equipment in Fleetio
If you're tired of the spreadsheets and file cabinets, it's time to switch to a digital system for tracking tools and small equipment. Fleetio's tool inventory tracking software allows you to keep a full record of all the tools in your fleet, and receive comments and issue notifications from your team when a tool needs repair or replacement. Leverage check-in and out system using barcodes or NFC tags in order to keep track of tool usage and improve accountability within your fleet.
See how it worksWhat customers are saying
"I find this app saves me about 1.5 hours per day in the evening when I sit down to catch up all my files. If you use it as intended, it will be a huge benefit!"

Mark D.
Mark Dominey Trucking
"Fleetio is user friendly; I'm not the most technologically savvy individual but the training sessions provided were more than enough to help me feel comfortable using the software myself"

Jason C.
SunGroup
"Bringing in a tool that brings all the data into one centralized location to make informed decisions and help guide our business was critical."

Chloe G.
Cherrylake
"We like being able to to add our landscaping assets as well as our vehicles to Fleetio."

Robert S.
Cape Fear Landscaping
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