The Value of Fleetio: Real Customer Data by Industry

How Fleetio Delivers Measurable ROI

Fleetio helps fleets automate routine tasks, reduce communication gaps and improve asset visibility across operations. Fleets using the platform are able to quickly gain real-time insights into asset health, costs and performance, enabling them to take action faster — and more strategically. While you may be wondering how to calculate ROI for fleet software, many Fleetio customers have seen and can quantify these benefits through robust reporting, which makes calculating real-world fleet software ROI a bit easier.

Fleetio customers across industries have reported significant gains in:

• Increased asset uptime through workflow efficiencies
• Improved maintenance and regulatory compliance
• Reduction in operating expenses and more accurate cost forecasting

Whether it’s increased inspection compliance and on-time maintenance or reducing unnecessary time spent wasted on non-productive tasks, let’s take a look at how fleets can measure — or are measuring — the ROI of Fleetio.

Reduce Inspection Time and Costs with Digital Workflows

Inspections are a staple of fleet that won’t be going away anytime soon, and for good reason. Properly filled inspection forms — and properly inspected assets — save fleets loads of money on repairs by catching issues early. But that doesn’t mean inspections don’t have inherent problems that fleets have to contend with; pencil-whipping is a common concern in the industry and many drivers, operators and technicians feel the forms are overly lengthy and often repetitive, causing a decrease in productivity. Fleetio’s digital inspections help address these problems with customizable forms, real-time submission and failed item alerts, mobile-first workflows and inspection failure rate reports.

Customer inspection outcomes

After adopting Fleetio, the following companies have:

• A&D Environmental: Saved $15-20k a year in preventable downtime costs
• Asplundh Australia: Gained transparency into inspection compliance rates leading to accurate data that reflected the true state of the fleet’s compliance — ~100%
• Kualoa Ranch: Used inspections to help track asset downtime, allowing for a reduction across the fleet from 20% to 15%

Now our drivers can easily scan the barcode on their vehicle and they can do their daily pre- and post-trip inspections digitally. And that information is instantly available to our team members from anywhere, any location, and they can go ahead and address any of the issues that were reported from that inspection so that we decrease our vehicles’ downtime. Kathryn Kendrick. Fleet Management Information Systems Admin, United Sites Services

Lower Maintenance Costs through Automated Scheduling

Maintenance is a huge resource consumer for fleets, whether it’s performed in house or by a third-party shop. With Fleetio, teams can automate preventive maintenance (PM) schedules based on OEM recommendations, service history and real-time inspection data. Plus, real-time communication and automated workflows ease a lot of the maintenance burdens around scheduling service, procuring parts, planning for downtime, expediting service and so on.

Fleet maintenance savings by the numbers

After adopting Fleetio, the following companies have:

• A&D Environmental: Increased compliance with maintenance schedules to 90-95%
• Freedom Boat Club: Increased compliance with maintenance schedules to 90-95% while saving 2-4 hours per week on data entry
• Gothic Landscape: Achieved a reduction in asset breakdowns while saving 4-8 hours per week on data entry and retrieval
• Regina Police Service: Increased on-time maintenance compliance to 75-80% while reducing asset breakdowns

Boost Fleet Efficiency with Real-time Performance Data

Helping fleets improve efficiency is the thing that Fleetio — and other modern fleet technologies — is meant to do, and that really shows when you look at the time you can save by adopting a solution that’s right for your fleet. With Fleetio, managers can track asset utilization, downtime, total cost of ownership (TCO), cost per mile (CPM) and more — often reducing admin time spent on reporting. Whether you just use your fleet solution for inspections and record keeping, or you integrate it with other business solutions, it should always be making the daily grind easier. So, aside from the purely maintenance perspective, what exactly does increased fleet efficiency look like?

Efficiency gains from real-time fleet data

After adopting Fleetio, the following companies have:

• A&D Environmental: Reduced breakdowns in the field from an average of ~5% to one per quarter
• City of Farmers Branch: Gained real-time asset status access across multiple depots to track key KPIs, including uptime and utilization
• CP Energy: Improved in-house inventory by setting auto-reorder thresholds for commonly used parts, reducing downtime in the shop from 2-4 days to a rarity

Choosing the Right Fleet Solution

Fleet solutions should be more than a line item — they should deliver measurable results. And the best solution for your fleet is going to largely depend on… well, your fleet. While there are many good reasons to shop for a solution based on the features and functionality you need, we understand that cost is still a major factor for decision-makers.

Before basing any decisions on either features, functionality or cost alone, consider all three together before making a cost analysis. This way, if you find a solution that works the way you want it to and is easy for your team to use but slightly cost-prohibitive, you can present ROI data to show that a little more cost upfront can produce significant backend savings.

With Fleetio, customers across industries are reporting real savings in time, money and productivity. From improving issue resolution times to boosting PM compliance and reducing breakdowns, the data doesn’t lie.

Invest in Fleetio. Whether you've got a fleet of 50 or a fleet of 50,000, the visibility, the features, the efficiency gains, it's almost an immediate ROI to the investment. Kevin Rider, Senior Director of Fleet, United Sites Services

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FAQs

What is the ROI of fleet management software?

The ROI of a fleet solution is the sum of total savings achieved in a specific timeframe — quarterly, yearly, etc. — minus the cost of the solution over the same period.

What are some fleet management savings examples?

Savings can include reduced service and fuel spend, reduced parts inventory overhead and more efficient workflow processes.

How does Fleetio help reduce inspection time?

Fleetio provides customizable digital inspections and mobile-first workflows, reducing time spent on repetitive checks, improving compliance and ensuring real-time inspection item failure alerts.

How does Fleetio reduce fleet operating costs?

Fleetio helps reduce inspection time, increase asset uptime and improve preventive maintenance compliance — ultimately lowering total cost of ownership.