Features

Public-sector, education, and shared-service organizations — cities, counties, agencies, universities, and campus operations teams — that manage shared vehicles across departments or locations.

Yes. Whether you’re launching a new program or replacing a manual process, you don’t need an existing motor pool to get started.

From the Fleetio Go mobile app or web workflows. Admins control which users can access which pools, so only authorized people can submit requests.

Yes. Configure auto-approval rules for predictable scenarios to reduce manual work without giving up oversight.

Add daily charges, mileage fees, and miscellaneous costs to completed reservations. That data feeds internal billing, department chargebacks, and budget reconciliation — giving finance teams and leadership a clear picture of how shared vehicles are being used and what they cost.

This is where Motor Pool pays off long-term. Usage data shows which vehicles are underutilized and which are overextended –– so you can reallocate before you spend on new assets. Before approving a purchase, you’ll know whether you need another vehicle or just better visibility into the ones you already have.

Yes. Motor Pool is a feature inside Fleetio, not a separate product. Reservation data connects directly to vehicle records, maintenance history, cost tracking, and reporting — one system, complete picture.

Yes. For teams already using KeyCafe, approved drivers can automatically receive access codes upon reservation confirmation, reducing manual coordination at pickup.

Yes. Fleetio lets you set predefined billing rates by group or individual asset, so reservation costs can be captured automatically. That means admins don’t have to manually add a rate after every reservation, while still having the flexibility to account for different assets or groups.